Kitengo cha Manunuzi

Functions of a Procurement Management Unit

Procurement Management Unit shall:

• Manage all procurement and disposal by tender activities of the procuring entity except adjudication and the award of contract.
• Support the functioning of the tender board.
• Implement the decisions of the tender board.
• Act as a secretariat to the tender board.
• Plan the procurement and disposal by tender activities of the procuring entity.
• Recommend procurement and disposal by tender procedures.
• Check and prepare statements of requirements.
• Prepare tendering documents.
• Prepare advertisements of tender opportunities
• Prepare contract documents
• Issue approved contract documents
• Maintain and archive records of the procurement and disposal process
• Maintain a list or register of all contracts awarded
• Prepare monthly reports for the tender board.
• Prepare and submit to the Management Meeting quarterly reports on the Implementation of the annual procurement plan.
• Co-ordinate the procurement and disposal activities of all the departments of the procuring aEntity and
• Prepare other reports as may be required from time to time.